Article I: Duties & Privileges of Officers

Section 1 - Elected Officers: A. President: (1) The President shall preside at all meetings of the Alliance; he shall be the chief executive officer of the Alliance and a member ex-officio of all committees; he shall determine the agenda for meetings of the Executive Committee and the general membership. The President shall also supervise and coordinate the general affairs of the Alliance and the specific activities of the officers of the Executive Committee, other executive officers, and other non-executive officers of the Alliance. (2) The President has the primary responsibility for initiating executive action on matters that must be executed on the authority of the general membership, the authority of the Executive Committee, or under his own authority, depending upon how various matters may come under the guidance of the Constitution and Bylaws of the North American Saxophone Alliance. The President's authority and procedures in dealing with matters of Alliance business are limited by provisions contained in the Constitution and Bylaws. The President is expected to expedite without unreasonable delay any matters of business that come under the responsibilities of his office, or other offices that may be temporarily vacant. (3) The President shall appoint individuals to fill vacancies that may occur among the appointed officers: Director of Scholarly Publications, Jazz Coordinator, NASA Update Editor, Symposium Editor, and Membership Director. These appointments shall be made in consultation with the executive officers, and shall require approval by two-thirds of the Executive Committee. (4) The President is the only officer with the singular authority to approve expenditures of Alliance funds for the purpose of accomplishing the routine business and responsibilities of the organization, except for specific limitations of this authority as provided elsewhere in this Constitution and Bylaws. The President will have signatory powers for the financial accounts of the Alliance, and his signature plus the signature of the Treasurer will be required for executing checks and other drafts on behalf of the Alliance. (5) The President is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. He first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless he is removed in the manner prescribed by these Bylaws, or unless he resigns prior to completing his term. In the event the President finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible. (6) The President is entitled to active membership in the Alliance without cost during his term in office plus the term of office following his active service as President. The President is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. B. President-Elect: (1) The President-Elect shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee. President-Elect shall preside over any meetings of the Executive Committee or general membership in the event the President is unable to be present. The President-Elect shall assume the office of President in the event the office of President becomes vacant. (2) The President-Elect shall be available to assist the President in carrying out the executive responsibilities of the North American Saxophone Alliance, possibly to include committee assignments or chairmanships, as well as other specific areas of responsibility not conflicting with matters of procedure and authority as determined by the Constitution and Bylaws. (3) The President-Elect is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. He first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless he is removed in the manner prescribed by these Bylaws, or unless he resigns prior to completing his term. In the event the President-Elect finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible. (4) The President-Elect is entitled to active membership in the Alliance without cost during his term in office. The President-Elect is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. C. Past-President: (1) The Past-President shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee. The Past-President shall preside over any meetings of the Executive Committee or general membership in the event the President and President-Elect are unable to be present. (2) The Past-President, after his term as President, will take on an advisory role in the office of Past-President for an additional two years. (3) The Past-President is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. He first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless he is removed in the manner prescribed by these Bylaws, or unless he resigns prior to completing his term. In the event the Past-President finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible. (4) The Past-President is entitled to active membership in the Alliance without cost during his term in office. The Past-President is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. D. Secretary: (1) The Secretary shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up a majority of that Committee. (2) The Secretary shall be available to assist the President in carrying out the executive responsibilities of the North American Saxophone Alliance, possibly to include committee assignments or chairmanships, as well as other specific areas of responsibility not conflicting with matters of procedure and authority as determined by the Constitution and Bylaws. (3) The Secretary shall have signatory powers for the financial accounts of the Alliance and shall be available to co-execute checks or other drafts in the event the Treasurer or President are unavailable to execute such, and upon the authority of the presiding officer of the Alliance. (4) The Secretary shall have first responsibility for recording minutes of meetings of the North American Saxophone Alliance as well as responsibility, at the direction of the President, for handling matters of official correspondence pursuant to Alliance business, such as receiving and tabulating ballots from members in the course of conducting Alliance business through the mail. (5) The Secretary is a volunteer officer, elected by the general membership in the biennal fall election and serves for a two-year term unless he is removed in the manner prescribed by these Bylaws, or unless he resigns prior to completing his term. In the event the Secretary finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible. (6) The Secretary is entitled to active membership in the Alliance without cost during his term in office. The Secretary is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. E. Treasurer: (1) The Treasurer shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee. (2) The Treasurer shall be in charge of handling all funds of the Alliance, shall have signatory powers for the financial accounts of the Alliance, and shall co-execute checks and other drafts with the President in the course of routine disbursements for the organization. The Treasurer shall record and supervise funds that may be advanced to other executive officers of the Alliance for anticipated expenses normally incurred in the course of their routine individual duties. It will be the responsibility of the Treasurer to restrict funds advanced and/or reimbursed to individual officers to amounts budgeted for their offices in accordance with prior determination of the Executive Committee and/or in accordance with these Bylaws. The Treasurer shall collect quarterly expense reports from each officer handling Alliance funds, and shall withhold additional advances or reimbursements to any officer in the event that officer fails to file a quarterly report in a timely fashion. (3) The Treasurer shall be responsible to file an annual financial statement to the Symposium Editor for publication in the journal. The quarterly financial statements shall be available to NASA members upon written request as of Jan. 1st, April 1st, July 1st, and Oct. 1st, and shall be mailed to the Symposium Editor on an annual basis. The financial statement shall include the following information: Balance forward from previous quarter; Income (itemized); Disbursements (itemized); Balance on hand; Invoice amounts unpaid to date; Anticipated invoices not yet received, Anticipated income. (4) The Treasurer shall be responsible for preparation of the organization's annual tax returns and for submitting them to the appropriate government offices by the dates when they are due. This shall be done in consultation with the President; professional assistance may be hired for preparation of the organization's tax forms if these officers deem it to be in the best interest of the Alliance. (5) The Treasurer is a volunteer officer, elected by the general membership in the biennial fall election and serves a two-year term unless he is removed in the manner prescribed by these Bylaws, or unless he resigns prior to completing his term. In the event the Treasurer finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible. (6) The Treasurer is entitled to active membership in the Alliance without cost during his term in office. The Treasurer is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. Section 2 - Appointed Officers: A. Membership Director: (1) The Membership Director shall receive and process all applications for membership, and shall also be responsible for processing members' changes of address, category, and other information pertinent to the membership records and necessary for proper mailing of the journal, newsletter, and other Alliance mailings as may occur. The Membership Director shall receive all dues payments and shall forward all such payments to the Treasurer for deposit to the account(s) of the Alliance. The Membership Director is charged with the responsibility of processing membership information and forwarding funds in an expeditious manner, avoiding unreasonable delays in keeping the Alliance membership records current. (2) The Membership Director shall be responsible to present the Symposium Editor (or Publisher, or other authorized individual, as designated by the Editor) address labels for the proper mailing of the journal to all current members of the Alliance. The Membership Director shall also furnish the Symposium Editor (or other individual so designated) Alliance membership totals itemized, in accordance with US Postal Service Fourth Classification mailing requirements, by postal zone calculated from the point of entry of the mailing of the magazine. These materials shall be due from the Membership Director by the 15th of the month in which the journal is mailed (December). (3) The Membership Director shall be responsible for producing mailing labels and/or lists of the membership of the North American Saxophone Alliance for customers purchasing the same from the Alliance. The Membership Director shall reserve the right to take up to 30 days from receipt of an order for the Alliance membership list to fill the order. Cost of such lists and labels shall be established by simple majority agreement of the Executive Committee. The Membership Director shall be responsible for receiving prepayment (except for approved Symposium advertising accounts) for this service from customers, and shall be responsible to forward such payments to the Treasurer in timely fashion. (4) The Membership Director shall furnish a current membership list to the President, Secretary, Treasurer, and Symposium Editor upon request. He shall also furnish each Regional Director with a current membership list of Alliance members in their respective regions at least once per year. He shall also furnish a current membership list to any Regional Director or host of a Regional Conference prior to that conference for use in conference registration. (5) The Membership Director is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Membership Director shall not be removed from his office against his will by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Membership Director from office shall require a three-quarters majority vote of the Executive Committee. In the event the Membership Director finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 90 days of the prior to the date of resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Membership Director to train his successor completely for the position. The Membership Director's office constitutes a special-service position requiring uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and perpetuate its purposes. For this reason, the Membership Director shall be eligible to receive from the North American Saxophone Alliance an honorarium in recognition and gratitude for these ongoing technical services. The Executive Committee, by majority vote, shall determine the amount of this honorarium on an annual basis; the honorarium may be rendered quarterly, and in no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasury, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee. (6) The Membership Director is entitled to active membership in the Alliance without cost during his term in office. The Membership Director is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. B. Symposium Editor: (1) The Symposium Editor shall be responsible for the preparation, production, and publication of the annual journal of the North American Saxophone Alliance: The Saxophone Symposium. As part of these responsibilities, the Symposium Editor shall supervise the content of the journal and shall maintain it as the vehicle for the Treasurer's annual financial statement to the membership, for general articles resulting from research in accordance with the aims and purposes of the Alliance, and for reviews of publications as appropriate to the annual journal's specialization. The Symposium Editor shall also be responsible for fostering and servicing advertising customers for the journal, although he may designate a member of the Editorial Board or another qualified individual to execute this responsibility on behalf of the Alliance. (2) The Symposium Editor shall be responsible for proper handling and production of articles submitted for publication in the journal, to include: (a) adherence to published deadlines and stated publication schedules; (b) editorial modification of submitted copy in order to maintain the highest possible standards of journalistic quality, propriety, and integrity; (c) distribution of feature articles to other members of the Editorial Board for adjudication and suggestion as necessary and appropriate for publication of a juried journal; (d) incorporation of reasonable and qualified editorial suggestions offered by other members of the Editorial Board; (e) notification of authors, in timely fashion, whose articles are under review by the Editorial Board or otherwise in production; (f) tabulation of honorarium payments to be paid to authors as determined by vote of consensus of the Editorial Board, supervision to insure that these prescribed payments do not exceed limitations previously set by the Executive Committee and/or these Bylaws, and notification to the Treasurer that such payments should be rendered; (g) supervision and maintenance of the high standards of graphic arts reproduction, and printing appropriate to a journal of professional content and reputation. (3) The Symposium Editor shall have the primary responsibility for soliciting articles for potential publication in the journal. The Editor shall rightfully expect assistance with this from other members of the Editorial Board, other executive officers of the Alliance, and the Regional Directors. Within the prescribed limits set for honorarium payments, the Symposium Editor may, in consultation with the Editorial Board, commission articles of a scholarly nature for publication in the journal, and shall be authorized to remit up to half the agreed upon commission in advance of receiving the article from the commissioned author. (4) The Symposium Editor may appoint one or two Associate Editors to assist with the journal's production and development, and the Associate Editor(s) may or may not additionally have membership on the Editorial Board; such appointments, as well as participation on the Editorial Board, shall require majority approval by the Executive Committee. (5) The Symposium Editor is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Symposium Editor shall not be removed from his office against his will by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Symposium Editor from office shall require a three-quarters majority vote of the Executive Committee. In the event the Symposium Editor finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Symposium Editor to train his successor in the procedures of the position. The Symposium Editor's office constitutes a special-service position requiring uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and perpetuate its purposes. For this reason, the Symposium Editor shall be eligible to receive from the North American Saxophone Alliance and honorarium in recognition and gratitude for these ongoing technical services. The Executive Committee, by majority vote, shall determine the amount of this honorarium on an annual basis; the honorarium may be rendered quarterly, and in no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasury, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee. (6) The Symposium Editor is entitled to active membership in the Alliance without cost during his term in office. The Symposium Editor is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. C. Director of Scholarly Publications (1) The Director of Scholarly Publications shall be a member of the Executive Committee, representing the general membership as one of the appointed officers making up the minority of that committee. (2) The Director of Scholarly Publications shall be responsible for the preparation, editing, and production of special publications resulting from scholarly research and writing related to the saxophone, to be published under the auspices of the North American Saxophone Alliance, as approved by two-thirds majority vote of the Executive Committee. The Director of Scholarly Publications shall have primary responsibility for proposing and/or soliciting projects for publication through his office. He may, at his own discretion, seek assistance from other members of the Editorial Board, or other recognized experts in the field, in the course of evaluating materials or preparing them for publication. Actual publication of the materials processed by the Director of Scholarly Publications shall be scheduled with the approval of two-thirds of the Executive Committee, and publication schedules shall be governed in part by funds available to the Alliance for such projects. (3) The Director of Scholarly Publications shall be responsible for establishing copyrights for special publications of the North American Saxophone Alliance, and shall register all such publications with the Library of Congress, Washington, DC, USA in the manner and timing prescribed by that office. (4) The Director of Scholarly Publications shall have possession of all copies of special publications of the North American Saxophone Alliance, as well as copies of past issues of the journal. He shall be responsible for distribution of these publications to customers who order them pre-paid by mail from his office, or to Regional Directors, or their designates, for sale at regional conventions of the Alliances. Funds received by the Director of Scholarly Publications from sales of materials handled by his office shall be forwarded to the Treasurer without delay for deposit into the account(s) of the North American Saxophone Alliance. (5) The Director of Scholarly Publications shall serve as permanent member of the Editorial Board, a standing committee of the North American Saxophone Alliance. (6) The Director of Scholarly Publications is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Director of Scholarly Publications shall not be removed from his office against his will by the President and remaining members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Director of Scholarly Publications from office shall require a three-quarters majority vote of the remaining members of the Executive Committee. In the event the Director of Scholarly Publications finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Director of Scholarly Publications to train his successor in the procedures of the position. (7) The Director of Scholarly Publications is entitled to active membership in the Alliance without cost during his term in office. The Director of Scholarly Publications is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. D. Jazz Coordinator: (1) The Jazz Coordinator shall be a member of the Executive Committee, representing the general membership as one of the appointed officers making up the minority of that committee. (2) The Jazz Coordinator shall be responsible for the development of jazz activities pursuant to the saxophone as an integral part of the Alliance. He shall be responsible for the planning of new business concerning jazz in preparation for meetings of the Executive Committee and the general membership of the Alliance. The Jazz Coordinator shall also be responsible for the development of jazz programs for concerts and recitals presented at North American conferences of the Alliance, and shall be available for consultation and assistance for such presentations planned for regional conferences as needed. (3) The Jazz Coordinator shall serve as a permanent member of the Editorial Board, a standing committee of the North American Saxophone Alliance, for the specific purpose of adjudicating articles on jazz topics, or to assist with articles on other topics as requested by the Symposium Editor. The Jazz Coordinator is also charged with the primary responsibility for soliciting articles on jazz topics for possible publication in the journal. (4) The Jazz Coordinator is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Jazz Coordinator shall not be removed from his office against his will by the President and remaining members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Jazz Coordinator from office shall require a three-quarters majority vote of the remaining members of the Executive Committee. In the event the Jazz Coordinator finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Jazz Coordinator to train his successor in the procedures of the position. (5) The Jazz Coordinator is entitled to active membership in the Alliance without cost during his term in office. The Jazz Coordinator is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance. E. NASA Update Editor (1) The NASA Update Editor shall be responsible for the preparation, production, and publication of the bimonthly newsletter of the North American Saxophone Alliance: NASA Update. As part of these responsibilities, the NASA Update Editor shall supervise the content of the bimonthly newsletter and shall maintain it as the vehicle for official communication from the President and the Executive Committee to the general membership, for information and ballots for items of business that must be considered by the general membership, for general essays on saxophone in accordance with the aims and purposes of the Alliance, for reviews of publications and performances as appropriate to the newsletter's specializatio n, and for news of current events and accomplishments related to the saxophone and saxophone players, with space priority given first to functions sponsored by the Alliance and second to functions involving members of the Alliance. (2) The NASA Update Editor is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the NASA Update Editor shall not be removed from his office against his will by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the NASA Update Editor from office shall require a three-quarters majority vote of the Executive Committee. In the event the NASA Update Editor finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring NASA Update Editor to train his successor in the procedures of the position. The office of NASA Update Editor constitutes a special-service position requiring uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and to perpetuate its purposes. For this reason, the NASA Update Editor shall be eligible to receive from the North American Saxophone Alliance an honorarium in recognition and gratitude for these ongoing technical services. The Executive Committee, by majority vote, shall determine the amount of this honorarium on an annual basis; the honorarium may be rendered quarterly, and in no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasure, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee. (3) The NASA Update Editor is entitled to active membership in the Alliance without cost during his term in office. The NASA Update Editor is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.