Article III: Duties of the Standing Committees

Section 1: Nominating Committees (1) The Nominating Committee shall consist of three individuals, appointed by the President with two-thirds majority approval of the Executive Committee, who will solicit input from the general membership and formulate a slate of nominees for the biennial fall election. In appointing individuals to this committee, the President and Executive Committee shall endeavor to have the committee represent a fair sampling of the general membership’s diversity. (2) Appointments to the Nominating Committee shall be finalized by May 20th of each election year in preparation for the fall election for that year. The current Nominating Committee members shall be listed in the summer issue of the NASA Update along with notice to the general membership that suggested candidates for office may be submitted to any member of the nominating Committee. Individuals from the active membership, who are not otherwise restricted by these Bylaws because of offices held, may serve successive years on the Nominating Committee. (3) Appointments to the Nominating committee shall be restricted as follows: (a) Appointed executive officers may not serve on the Nominating Committee; (b) No more than one elected executive officer may serve on the Nominating Committee, and this shall not be an officer who plans to run for re-election; also, an elected officer serving on the Nominating Committee shall not serve as its chairman; (c) No more than one Regional Director may serve on the Nominating Committee; (d) Nominating Committee members must be current active members of the North American Saxophone Alliance. (4) It will generally be expected that individuals serving on the Nominating Committee shall not be considered for nomination by the committee. (5) Deadlines to which the Nominating Committee shall adhere are as follows: (a) Notification of the Nominating Committee personnel and deadlines for the nomination process shall be published in the summer issue of the NASA Update; (b) The deadline for any member of the Alliance to submit suggested candidates to any Nominating Committee member in writing shall be August 20th, or the closest business day thereof; (c) The deadline for the Nominating Committee members to confer and determine a tentative slate of nominees shall be September 5, or the closest business day thereof; (d) The deadline for the Nominating Committee Chairman to notify potential candidates of their nomination, as well as to inform them of the other tentative nominees, shall be September 10, or the closes business day thereof; (e) The deadline for nominees to notify the Nominating Committee Chairman that they accept candidacy for office, and to submit their personal photos and biographical sketches to the Chairman or NASA Update Editor by mail, shall be September 20, or the closet business day thereof; (f) The deadline for the Nominating Committee Chairman to submit a final slate of candidates, as well as biographical materials and photos of candidates, to the NASA Update Editor shall be September 20th or the closest business day thereof. (The Nominating Committee Chairman may direct candidates to submit materials directly to the NASA Update Editor.) (6) Nominating Committee members who receive suggestions for nominees from the general membership shall forward such correspondences to the Nominating Committee Chairman without delay. The Nominating Committee shall consider all nominees suggested by the general membership, but shall not be obligated or restricted to those suggestions in finalizing a slate of candidates. (7) The Nominating Committee shall prepare a slate of at least two but not more than three candidates for each office. Candidates for office shall be restricted to individuals who were Active professional members of the North American Saxophone Alliance prior to the call for nominations. Section 2 : Editorial Board: (1) The Editorial Board shall consist of no fewer than three but no more than five permanent members. Executive officers serving on the Editorial Board shall be the Symposium Editor, who shall chair the committee, the Director of Scholarly Publications, and the Jazz Coordinator (specifically for consultation on jazz-related topics). The Edito rial Board many include one or two additional executive officers and/or one Associate Editor as properly appointed and confirmed, and/or another qualified individual appointed by the Symposium Editor and confirmed by a majority of the Executive Committee. (2) The function of the Editorial Board shall be to solicit and adjudicate articles for the journal. Individual members of this committee shall receive submitted writings from the Symposium Editor within 30 days of receipt by the Editor; committee members shall review such writings, offer editorial suggestions, and participate in determining appropriate honorarium payments if applicable. It is understood that materials constituting news reports, reviews, or reports from executive officers are not necessarily subject to review by the Editorial Board. Editorial Board members shall be charged with the responsibility of returning adjudicated writings to the Symposium Editor within 30 days of receiving them. (3) The Editorial Board may be available to the Director of Scholarly Publications to assist in reviewing any document being considered for publication by the North American Saxophone Alliance. (4) The determination of any honorarium for writings accepted for publication in the journal shall be made by the Symposium Editor, who will derive a figure representing a rough consensus, if not a strict average, from the suggestions rendered by members of the Editorial Board. In extenuating circumstances, the Symposium Editor may ask members of the Editorial Board to reconsider their suggested figures. The range of possible honorarium payments shall be proposed by the Symposium Editor and determined by a two-thirds approval of the Executive Committee, but in no case shall an honorarium exceed a figure representing more than five percent (5%) of the available treasury. Upon publication and distribution of the journal issue containing a qualifying article, the symposium Editor shall authorize the Treasurer in writing to make the honorarium payment, the Editor shall also be responsible for providing three complimentary copies of the appropriate issue to a published author.